Marya Muzart, Digitisation Conservator, International Dunhuang Project

Picture 1: Close up of digitised scroll after treatment.

The Lotus Sutra Manuscripts Digitisation Project at The British Library, is a multi-year project aiming to conserve and digitise almost 800 copies of the Lotus Sutra scrolls in Chinese, with a view to make images and information freely accessible on the International Dunhuang Project (IDP) website. These manuscripts come from a small cave in a Buddhist Cave complex near Dunhuang, in Northwest China, where tens of thousands of documents, paintings and artefacts dating from the late 4th to the beginning of the 11th centuries were discovered in 1900. Out of the 800 manuscripts included in this project, a large portion of them need conservation work. This blog post covers the treatment of Or.8210/S.3796 which measures over 10 metres long.  

What is particularly striking about this item is the blue cover or protective flap at the beginning. Whilst it bears a few stains from water damage, the colour is incredibly vivid considering the age of the item. It is unusual in this project to see scrolls which are 100% complete, from the front cover to the very last panel, so having the front cover present, in addition to its striking colour, makes this item quite special. In addition, part of the thin wooden stave on the cover is still present, a silk tie would once have been attached to this, however it is now gone. 

The use of blue paper (typically dyed using indigo) for sutras grew in popularity in China from the Tang dynasty (618–907 CE) onwards, it flourished in Korea and Japan around the same time and can also be found in other cultural traditions beyond East Asia. By the end of the Dunhuang period, and in later Chinese tradition it became common to use silver or gold ink on dark blue paper for the finest manuscripts [1]. See this fragment of scroll Or.8210/S.5720, which is part of our wider collection, as an example. 

Re-use and recycling of paper was a common practice carried out by the monks in Dunhuang [2]. It is possible that the cover of Or.8210/S.3796 was sourced from some left-over paper which had previously been used for one of the finer sutras written on blue paper. 

Picture 2: Recto before treatment.

Picture 3: Verso Before Treatment.

The losses which you can see in the before images were a result of historical rodent damage, when the scroll was examined closely small teeth marks could be seen. As the damage occurred when the scroll was rolled, there is a repetitive nature to the losses which get smaller as we move away from the beginning of the scroll. Due to the presence of these numerous large losses conservation treatment had to be carried out in order to stabilise the scroll for digitisation.  

The first step to treatment was creating a blue repair paper to match the cover. At the IDP conservation studio our usual repair papers are hand dyed in relatively large batches using fabric dye, this is so that we always have lots of different tones and colours at hand. However as blue isn’t a typical colour we come across in this project, some experimentation had to be carried out in order to get the correct blue shade for the repair paper.  Dyeing was tried at first using the usual fabric dye, however the right blue hue still wasn’t accomplished after a few attempts, so I decided to tone the paper using a diluted acrylic paint instead, which was more successful and efficient. 

Picture 4: Some repair paper samples from experimentation.

Finding the correct colour when custom toning repair paper is typically a matter of trial and error. Once I had found the correct combination of colours, I used a Japanese paper which had previously been dyed a yellow tone and this created the perfect base for applying the diluted blue acrylic wash. As the verso of the cover is lighter, once dry, the blue repair paper was then lined onto a lighter, yellow toned paper using diluted wheat starch paste. My custom toned repair paper was then used to infill the losses present on the cover of the scroll. For the remaining losses throughout the scroll, a yellow toned paper was used, this was a much easier source out of our existing repair paper collection!  

As you can see from the after images, the scroll can now safely be handled and digitised by trained internal staff. It is a unique item in the project, which was a pleasure to work on. All in all, a successful treatment! 

The digitised scroll is available to be viewed via this link thanks to Jon Nicholls.

Picture 5: Closeup after treatment.

Picture 6: Scroll after treatment.

[1]  https://www.bl.uk/collection-items/chinese-buddhist-sutra-on-indigo-dyed-paper 

[2]   Rong, X. (2013) . Eighteen Lectures On Dunhuang. Trans. by Galambos, I. Boston: Brill, p.123 

Alexa McNaught-Reynolds, Conservation Exhibition and Loan Manager

Two of the items selected for display in our exhibition: Unfinished Business: The Fight for Women’s Rights appear to be in good condition but have vulnerabilities that may not be immediately obvious. In Conservation we strive to understand every component of an object in order to recommend the best course of action for their long-term care.

Item 1. NEWS.REG170: Daily Mirror front cover: Tuesday 28^th March 2017

Vulnerability: newspaper is not made to last

This is an important item in the exhibition, highlighting how strong working women are still sometimes represented in the media today. Newspapers are produced from poor quality wood pulp that is inherently unstable due to something called lignin, and they are not made to last. Lignin makes the paper acidic and when placed in direct sunlight, as many of you will have seen, newspapers turn yellow and become brittle very quickly.

Figure 1: Controversial front page of the Daily Mirror on Tuesday 28^th March 2017 (NEWS.REG170)

We strive to protect our newspaper collection by storing them in alkaline buffered material, in a stable environment free from exposure to light sources. These actions significantly slow the degradation process.

But what about when one is requested for exhibition? While we are familiar with the vulnerabilities of newspaper generally, we are not sure how stable the media will be under exhibition conditions. The exhibition environment is very stable and the newspaper is subjected to low levels of light. While light level is low, with no UV, and the time is restricted, we are not sure how much of an effect this limited light exposure will have on the media.

In order to get a better understanding of how the media will fair under exhibition conditions, we will be monitoring this item closely. To do this, we are measuring the colour by using simple colorimetry. This is completed with 'Lab*' colour measurements which is a method of representing colour using numerical values, in a similar way to the more familiar RGB or CMYK systems. One of the particular advantages of the Lab* system is that it is based on the way in which the human eye and brain observe colours and determine differences between colours. 'L' represents lightness, from 0 (pure black) to 100 (pure white), while 'a' measures the green-red axis (negative values are green and positive values, red) and 'b' measures the blue-yellow axis (negative values are blue and positive values, yellow). The system is capable of detecting colour changes smaller than the human eye can observe, and so gives us another tool to help us provide the best possible stewardship for the items in our collection.

Figure 2: Front page of the Daily Mirror with areas marked in yellow indicating where colour measurements were taken.

Highlighted in the image above are the areas where the colours were measured. The same areas will be re-measured at the end of the exhibition. This will detect any colour changes that have happened (hopefully none) and will inform the future display limitations of this item and for other similar contemporary newspapers.

Item 2. Add MS 88899/6/13:  Greenham fence wire from the Angela Carter archive

Vulnerability: highlighter ink loses colour under light exposure

This item is a piece of wire cut from the perimeter fence of RAF Greenham Common Airbase during anti-nuclear protests by the Women's Peace Camp and sent to the novelist Angela Carter who was against nuclear weapons. It was attached to a record card through two punched holes in the centre with typed notes above and below the wire.

Figure 3: Add MS 88899/6/13:  Greenham fence wire from the Angela Carter archive with highlighted typed message.

Although the item itself is in good condition, highlighter pen was used over the top of the typed message. Highlighter pens contain fluorescent colours which are notoriously light sensitive; they will not retain their colour over extended periods of light exposure. For this reason, we will be displaying this item at our exhibition under low light levels but we will also be limiting future display in order to preserve the bright colour.

At the British Library we aim to make everything as accessible as possible so that everyone can enjoy the collection and see the items in their original condition. However, in order to preserve the collection some items do need to be restricted for various reasons, such as fragile condition, or in these cases, to limit their light exposure and preserve the bright colours for future researchers to see.  Although this means that some items can only be able to be exhibited for short periods, there are alternative solutions for display. For items that were mass produced or have multiple copies, it is possible that a replacement can be found. When an item is unique or other copies are not available, we can suggest a high-quality facsimile be made, this way the viewer can see the uninterrupted exhibition story. In this way, we can maintain the integrity of our collection for as long as possible, as well as finding ways for everyone to enjoy it in the meantime.

Fortunately, both original items will be displayed in ‘Unfinished Business: The Fight for women’s Rights’.

Samantha Cawson, Digitisation Conservator

The conservation profession takes skills sharing seriously and so the need to open up channels of communication is essential. This is especially true of The British Library’s Centre for Conservation (BLCC), which has collaborated with institutions all over the world, most recently with China and Palestine. But locally, the BLCC has Deaf members of staff and runs a very popular programme of British Sign Language and audio descriptive tours.  These tours are a great way for our visitors to enjoy our collection items and to get an understanding of the work that goes into preserving them; providing a unique opportunity to ask questions and to sometimes handle conservation tools and materials.

Before

Back in February we invited VocalEyes to the BLCC to run a two-day audio description training workshop in order for our tour guides to gain greater self-confidence and to really perfect their presenting skills for our blind and partially sighted (BPSP) visitors. The training was excellent, and covered topics such as visual awareness training, guiding techniques, guide dog etiquette, and an introduction to Description.

One of the practical exercises was to consider some of the challenges that arise when describing spaces, objects and techniques.  We gave individual presentations to the rest of the group who listened with their eyes closed, exploring terms and vocabulary to get a better sense of how the Tours and BLCC experiences might be received.  This brought up some interesting findings. The first was that it isn’t always obvious what something is just by naming it. This was the case when I began talking about my trusty Teflon bone-folder (pictured and described below). I began by describing the material and size, however didn’t clarify why it was called a bone-folder, which to someone who has never seen or used one, the name itself sounds rather gruesome. It was suggested that this tool required further explanation; for some practical items description becomes easier to comprehend if you include what it is used for, how it works and perhaps a little historical context…something I’ll take into account next time!

Figure 1: This is my Teflon bone folder. I use it to flatten my repairs as it doesn’t burnish or stick to my repair tissue. Original bone folders would’ve been made using cattle bone, hence the name, and is used by bookbinders and conservators for making strong sharp creases in paper. Both styles are used within the studio today and are considered a must have tool. You see, not so grim with a little additional information!

Another interesting topic discussed is how to describe colour. Some blind or partially sighted people are born with some sight, and will retain some memory of colour. Many will be able to see colours and shapes; some will have central or peripheral vision. Even those who were born blind are likely to understand the cultural significance of colour, and so during our training we were encouraged to embrace it within our descriptions, as well as to use a vivid, varied and memorable vocabulary in general. For instance, red may signify passion, richness or heat. Green might indicate freshness, jealousy or decay. This topic made me rather nervous at first, however over time I’ve enjoyed the challenge of creating interesting colour descriptions, which can really bring an object to life. I’m now excited to try and describe the pigments and pages of the library’s collection, some of which are still so vivid and exciting even after hundreds of years!  I’ve included a photograph of a particularly colourful illuminated manuscript which was part of the Pre-1200 digitisation project. How would you describe the colours? They remind me of a bag of mouth-watering sweets!

Figure 2: Add MS 46487 Digitised as part of the Pre-1200 project.

Another area of the training that I was looking forward to was identifying objects which could be handled and passed around the tour group, allowing someone to get a better understanding of the weight, texture and shape of something being discussed. We explored a variety of different possibilities that could be utilised. Here are a few examples:

Japanese Repair Tissues

Japanese repair tissue comes in many different weights and textures, which a conservator will choose accordingly to be as sympathetic to the original weight and look of the damage area being treated. Over the years I have accumulated a scrap box full of tissue. In the future I hope it will be a great resource to pass around a group, whilst explaining why and how we use them!

Figure 3: My box of scrap pieces of Japanese tissue.

Figure 4: You can just about feel the texture of this very fine kozo tissue!

Finishing Tools

Another great example presented itself during a gold tooling demonstration. This experience not only has the benefit of visitors being able to hold and feel the weight and shape of a finishing tool (and we have so many exquisite examples of them!) but also provides the smells of tools being heated, and the great sizzling sound that identifies when the tool is hot enough to be used. This made for an excellent multi-sensory experience.

Figure 5: A finishing tool (not heated!).

Binding Examples

And of course a British Library conservation tour wouldn’t be complete without describing different binding styles. We have various binding examples specifically made to present the different sewing techniques, supports and materials utilised when creating a book. It’s a great resource to pass around a group as the ridges and materials of the sewing structure can be easily felt and identified; A great tool for most tours, and a way to appreciate the behind the scenes structure of a book. 

Figure 6: A binding with examples of sewing on a variety of tapes and cords that could be used to construct a volume.

On the whole this workshop was a great learning experience. It provided us with new knowledge and confidence, and a greater sense of understanding of how important our presentation skills are to perform a coherent and pleasurable experience for all. But honestly, this course taught me how to describe and achieve the ‘WOW factor’ when bringing to life our beautiful and interesting collections, as well as giving a sense of the passion and expertise that the staff have at the BLCC.

After

One effect of the Covid19 lockdown has been the increased awareness of how important communication is to our well-being. For me and others this has been an interesting and sometimes creative process, as well as highlighting how communication needs to be responsive and inclusive. Having just completed the VocalEyes training and with an unknown amount of time working from home stretched out before me, I decided to continue working on my communication skills and began an online British Sign Language (BSL) course.

Figure 7: First things first, how to sign ‘library’!

The course covered a whole range of topics such as greetings, numbers, rooms and furniture in the home, colours, weather, travel and jobs. Despite this I still have a long way to go before having a fully coherent conversation using BSL with Deaf colleagues in the conservation studio, or with Deaf and hard of hearing tour visitors. But as the library staff slowly begins to occupy our sites, I look forward to being able to continue the learning process through informal everyday practice (perhaps I’ll even learn how to sign bone-folder!), and hopefully once our tour programme resumes I can put all of these new communication skills to the test!

This is the third and final blog post in a series about the British Library Salvage Team and the impact of COVID-19. Previously, my colleagues Sarah Hamlyn and Nicole Monjeau discussed changes made to the Disaster Response Plans and team training in reaction to the evolving situation and types of risk. In this post, I reflect on my experience as a relatively new member of the Salvage Team, both prior to and during the lockdown.  

I joined the British Library Salvage Team in late 2019 as an additional aspect to my role as a Digitisation Conservator. I had previous experience of developing salvage plans at a National Trust property, so I was interested to build on this and compare the approaches of the different organisations. I also considered how joining the team would be a beneficial way of developing my knowledge of the Library and its collections, and working more closely with colleagues in the conservation department and from across the organisation. Becoming a member of the Salvage Team requires going through an application process because, in addition to experience of working with collections, members must demonstrate that they are able to remain calm in an emergency, adapt to diverse situations and make decisions under pressure.

Copy of the induction checklist.

Acceptance to the Salvage Team is followed by a thorough period of induction. It is essential that team members become familiar with the site, existing procedures and the location of emergency supplies and equipment. My main concern upon joining was my limited knowledge of the building, due to its size and complexity and because, as a relatively new member of staff, I had not yet gained the familiarity that develops with time. Some of the most useful training activities for me, therefore, were orientation exercises conducted within the different storage areas. As well as independent induction tasks, I joined the regular team training programme (For more information on training, see the second blog post in the series.) I found the induction process to be positive, detailed and methodical, with a checklist to ensure that each area of activity had been completed. The content of the training served as a reminder that, despite thorough planning, incidents are unpredictable and response must be adapted to each case; which the current situation exemplifies.  

Team members taking part in an exhibition orientation exercise.

I had not yet finished the full course of induction training when lockdown came into place. My immediate concerns were accessing information, (the shared phones containing the salvage manual were with those who were last on call), and travelling to site.  However, both of these areas were rapidly attended to. Team members were issued with written authorisation to travel in an emergency and instructions of how to book a contracted taxi. We then received copies of the salvage manual and briefing notes detailing revised procedures, which I found particularly important for understanding what was expected of me during this time. A positive outcome is the change to using WhatsApp in place of email for reporting in for duty and general communications. I have found it reassuring that I receive a reminder of who is on call, and the group contact has aided team cohesion. As the lockdown progressed, I grew mindful about further potential challenges, such as managing a salvage response with the requirements for social distancing, navigating the building with the new one-way system in place and responding efficiently having had a long break from my usual work routines. However, the provision of a remote training programme and the regular interaction and feedback sessions that resulted from this, have been constructive and valuable factors in remaining connected and reducing uncertainty.  

View of a computer screen displaying written training feedback.

The combination of reading, videos, elearning, written exercises and discussions that comprised the remote training proved an effective learning method. This supported different learning styles and enabled subject areas to be considered from multiple perspectives, providing a more complete picture. Due to the variety of the sources, I learned about incidents and organisations that I was not previously aware of, which were often international examples in which priorities differed to those of the UK. A particularly relevant case for conservators is the Florence Flood of 1966, which is known as a pivotal event in the development of conservation as a profession, but which I had not studied in detail before. I found the discussion sessions especially helpful not only for confirming that others shared the same thoughts, but for filling the gaps in my knowledge and highlighting aspects that I had not considered. It has also been interesting to hear team members’ suggestions and contribute new ideas prompted by study. In the absence of being able to carry out physical practices, this remote training programme has maintained motivation, engagement and skills development.   

Team work

The response to the unprecedented impact of COVID-19 has necessitated flexibility and ability to adapt to an unfolding situation, which are fortunately qualities that members of the Salvage Team already possess. Though this time has been a steep learning curve for all, it has felt that the Salvage Team has become more resilient and creative as a consequence, with this difficult period resulting in a re-focusing of our purpose and approach.

Lizzie Fuller, Digitisation Conservator

This is the second of three blog posts in a series about the British Library’s Salvage Team, and the adjustments made to the Team during the COVID-19 lockdown. In a previous post, my colleague Sarah Hamlyn discussed how our Salvage Team normally operates and shared changes we’ve made during lockdown. Below, I am going to tell you about how our training for the Team has changed.

Pre-lockdown training

In order to ensure the Salvage Team is not only up-to-date in their knowledge of our salvage procedures but also confident and capable if they are called out during an incident, regular training for the team is a must. Pre-lockdown, our training programme involved a variety of exercises which touched on a range of aspects related to salvage and emergency preparedness.

When a new member is appointed to the Salvage Team, they go through an induction period with a number of different training exercises. This includes information on how the Salvage Team works, an exercise to get new members used to our salvage phones and the documents on them, a series of exercises that help acquaint us with various areas of the building, and a series of practical exercises so we get a sense of what it’s like to pick up wet collection items, how to freeze items, how to vacuum freeze items, and how to vacuum seal items. 

Vacuum sealing training during my induction to the Salvage Team

In addition to induction training for new team members, we also implement a regular programme of refresher training for the whole team throughout the year. Some of these exercises follow a very regular pattern. For example, we carry out an exercise prior to the opening of each exhibition, so our team members are familiar with the exhibition itself as well the priority items which need to be salvaged first in the event of an incident. 

Two team members work together to complete an exhibition salvage exercise

There are also exercises to refresh our minds about other aspects of salvage. Some recent examples include:

A salvage exercise to remind team members how the phones work – The team was instructed to answer a variety of questions, the answers to which were found in various documents on our phones. 

The first part of the phone refresher exercise.

A salvage trolley restock exercise - Team members were given the task of locating one salvage trolley, which tested our navigation skills around the building. We then brought this back to a sorting area, which was set up with a variety of new materials that the salvage trolleys were restocked with. This exercise helped in two ways—it allowed us to replace old salvage materials with new, up-to-date items, and it also gave each team member first-hand knowledge of what each trolley contains. This would help us remember the type of materials found in each trolley. 

 

Salvage exercises in lockdown

Prior to lockdown, we had just appointed a new member to the Salvage Team, and they needed to continue with induction training. So one of the first tasks was to consider how to take training around salvage trolley locations which usually happens on-site, and turn it into an exercise that could be done from home. We ended up utilising the maps and trolley content information that is normally housed on the phones, and stored on the Library’s computer drives in pdf files, and asked questions that could be answered by referencing these documents. This would at least get the team member acquainted with what types of materials are found in our salvage trolleys, and they’d also have a general awareness of where the trolleys were found. In addition, they would be aware that these documents are found on the salvage phones, and if an incident were to occur they could use the phone to help them locate the nearest trolley. 

Part of the trolley induction exercise.

We also knew we needed a way to maintain a regular salvage training programme during lockdown for the whole team. There is risk that without being in the building regularly, you might not only forget what used to be everyday things about the Library, but salvage procedures could be forgotten as well. If you’re called out, you may find yourself feeling even more flustered than usual.  Additionally, as mentioned in Sarah’s blog post, our salvage phones which contain guidance on how to respond to an incident were with the people who had them last before lockdown, so this guidance would not be easily accessible for most of us should we be called out. So we decided to create a series of exercises which could be done from Salvage Team members’ homes.

But how to carry out an exercise from home? Well, we utilised what would be readily available to most people: material which is available online, including articles, videos, and eLearning modules.

We decided to send fortnightly exercises that walked the team through all the stages of emergency planning and the salvage process. This started at the very beginning with planning, and we sent the team links to the Museum of London Introduction to Emergency Planning elearning tool and the Collections Trust Emergency planning for collections webpage. We then asked them to answer the following question: In planning for emergencies, it’s recommended to mitigate risks to collections. Can you think of ways we have done this at the Library? Our exercises carried on in that vein, with topics including fire and flood case studies, decision making, and types of damage caused during a salvage incident, with a series of questions being asked relating to the resources in each exercise. 

With every two exercises complete, we gathered the team for Zoom meetings. Prior to these meetings, I collated all responses to the exercises, and decided how to present that information in a meeting, starting with simply sharing my screen and going through a Word document and eventually moving to making a more visual PowerPoint presentation. These meetings allowed team members to hear what other people thought and confirmed that on the whole we are considering the same issues. It was also a forum to raise questions and make suggestions. 

A slide from our feedback session via Zoom.

One highlight for me was a question where we asked people to tell us about incidents they’ve been involved in as well as lessons learnt when responding to these incidents. We got such great insights in these responses that we decided the responses should form their own exercise. This was a great way to share information with fellow team members and learn from one another.

Lessons learnt and next steps

In addition to this being a useful way to continue to train the team and to share knowledge, it was also a useful way for us to consider what might be missing from our plans and from the way the team operates. 

Throughout these training sessions, we’ve asked team members what would be useful to have in our own emergency plan and on our salvage phones. This has resulted in a number of suggestions which can indeed be implemented and will only improve our plan and responses to an incident. Some of these suggestions include: more training and involvement across the wider Library, particularly with other teams who would likely be responding to an incident; communicating with Salvage Teams from other institutions to compare notes; and visual aids like flow charts being added to the information stored on our phones. There were also a lot of requests for more team building through things like wash-ups after incidents and off-site exercises to get to know one another better.

The next step is to take all suggestions that have been made and to create an action plan. From there we can start to prioritise items and form our goals for the next year and beyond. We intend to involve the whole Salvage Team in putting together many of these objectives. Being one of the people who puts together training for the Team, I understand just how useful it is to create the training yourself. You form a better understanding of how our policies work, which will hopefully translate into making you a better responder should an incident happen. So by involving the whole team in future training and policy adjustments, we can all become better acquainted with our procedures. Additionally, it gives people ownership over the training they have requested.

Final thoughts

Overall this training has been a great way to learn from one another and to also push our own boundaries with regards to what we consider training. We are constantly looking to refresh and improve our training programme—after all, the better trained we are the better responders we will be—and this has shown us that we can adapt and be creative, and come up with exercises that suit not only a variety of learning styles but also a variety of working patterns.

Stay tuned for a blog post from Digitisation Conservator Lizzie, who will be sharing information about the Salvage Team from a perspective of someone who has been somewhat recently inducted.

Nicole Monjeau

Preventive Conservator

The Conservation Department has a well-established emergency response system with Salvage Teams at both our London and West Yorkshire sites. Team members are on a callout rota and will work alongside other colleagues if we have an incident that threatens our collections.

On 23rd March this year, The UK Government announced a nationwide lockdown in response to COVID-19. We, like many others in the sector, had to re-evaluate our underlying assumptions about how we would respond to incidents affecting our collections. Countrywide we were now discouraged from travelling and asked to remain at home.

We are fortunate that our colleagues in the Estates, Health and Safety and Security teams have continued to work through lockdown, keeping our buildings and collections safe. This reduces the likelihood that the Salvage Team would need to be called out. However, we needed to make sure we understood when, and how, we could effectively respond if either Team were required.

A crate of wet and damaged books used in practical Salvage Team response and recovery training

Reviewing procedures

This meant we had to review our procedures in the midst of an unfolding situation. We had limited guidance and prior experience to refer to, and so worked methodically one step at a time. Firstly, we clarified what we were permitted to do under the lockdown restrictions and then considered what changes we needed to make to our procedures. The situation meant that we had to be flexible and we realised that any updates made could be subject to further change at a later stage.

Secondly, we needed to communicate any changes to the Salvage Team and other stakeholders, most of whom were now at home and not necessarily easily contactable.

The aim was to produce clear updates to existing procedures

Team safety

Our primary consideration was the safety of the Salvage Team and other colleagues. We already have risk assessments covering normal salvage operations, so my colleague Emily Watts (Collection Care North Manager) and I began by drafting a COVID-19 specific health and safety risk assessment. The risk assessment covered all aspects of the response, from travel to safe working on site. Considerations included: Under what circumstances could the team travel? Were usual travel methods advisable? Were there personal considerations which meant that people preferred not to be on call at this time? 

Any changes that we made also needed to reflect site differences. For example, in West Yorkshire, most people drive while in London, the majority of the team is reliant on public transport.

Secondly, while we always consider the option of providing advice without being on site, we worked through this in more detail to reduce further the likelihood that anyone would be needed on site. If there was a need to attend, could team members arrange to arrive at the point when they were needed? What practical help could we provide remotely and what did we need to be on site to do?

Risks to collection

At the same time, I was taking part in a separate exercise to assess risks to collections during this period. It is natural to assume that while buildings are closed, risks also increase. However, while some may increase, others reduce. The risk assessment evaluated how the picture had changed and identified any increased risks. The outcomes enabled us to identify any mitigation that was needed, for example, regular on-site checks or closer liaison with colleagues who were on site.

Briefing notes communicated the risk assessment outcomes to the Salvage Team. We also briefed our key stakeholders; this ensured that there was a common understanding of the measures in place should there be an incident during this period.

As time has moved on, the lockdown has eased. We have started to reoccupy and open our buildings, and the risk assessment - as a living document - can be revisited and updated.

Practical salvage operations

Once on-site, we needed to consider how the Team could work safely. We needed to think about how the requirement for social distancing could be incorporated when, by its nature, salvage operations rely on close physical working with colleagues.

We have a range of PPE available to the team, but rather than this being selected in response to the incident, we now ask that people don specific items from their arrival on site. In terms of revised procedures, we want to maintain flexibility and not be too prescriptive. We are therefore encouraging Salvage Team members to plan the response carefully to limit the need for close working wherever possible. The Team have been encouraged to raise issues and, ultimately, told to cease operations if they have concerns.

Small adjustments to workflows can be made to ensure social distancing, but there is a knock-on impact. For example, we can minimise activities that do require people to work together closely, such as sheeting up with plastic. We can encourage the use of tools, such as trolleys, rather than passing items from person to person or moving them in pairs. However, we need to accept that this will mean that working methods are less efficient and so could take longer. Team members may also need to rotate more frequently and work shorter shifts, and have more breaks.

By contrast, working remotely, we have realised that video calling software creates more options to provide an immediate off-site response or to have a hybrid response with some team members on-site and others providing assistance from home.

It was important to ensure the Salvage Team felt safe if they were called out

Responding to emergencies

By working out what the significant risks were, and combining this with the need to ensure staff safety, we could then look at how this would affect our response.

As an example, our system is based on us using a series of pool phones which contain our salvage manual in a set of small files. This structure enables the user to navigate to the content that they want rather than wading through a long document to find the relevant section. Each week, those on-call pick up their allocated salvage phone and then return it at the end of their duty week. Now the phones were with those who last used them with no mechanism to swap them between us.

A priority for me was to ensure that everyone still had this information in some form when they were on-call. Provided as long-form documents, this reinforced how well the small bite-size files works. I'm currently working with our IT department to investigate options to switch from using the pool phones to using secure collaborative tools. These can be accessed on a range of devices, ensuring easier access to all Salvage Team resources by multiple users. Changing systems also presents an opportunity to save costs on handsets and data contracts.

One thing we did maintain was our usual rota system whereby the Team members on-call that week report in by email every Monday morning. However, during the lockdown, we have been using WhatsApp (a group messaging app). Communications go to all team members at once, which means that there is less chance of missing a notification if someone can't do their duty or needs to call out the whole team. Again collaborative working tools provide more sophisticated messaging options which could simplify this further.

Some short term changes to procedures, introduced to cover the lockdown period and early stages of reoccupation, are no longer needed.  However, if the need arose, we could reinstate them. Remote working has also reinforced those temporary procedures that work well which we want to continue to use.

The benefits of short electronic files were clear when compared with long form documents

Staying in touch

One of the on-going risks we identified was the challenge of keeping distributed Salvage Team members in contact. Team cohesion is critical; successful incident response depends on everyone working together as a team and supporting each other. Not all team members typically work closely together, and those that do were now physically separated. We have recently recruited three new team members to the London Salvage Team, one of whom had not begun their induction process. It was important to me that they and their colleagues felt supported in this unprecedented situation and so we started to think about how best to do this.

Over the last 18 months, I have completely revised the Salvage Team induction training. One of the new additions is a module around decision-making. This involved looking back at actual incidents to discuss what had occurred, how people were alerted, who did what and how decisions were made. New team members who have completed this fed back that they felt reassured by this and much clearer about their role in an emergency. An outstanding action was for existing Team Members to attend the same session.

We have also been offering individual training exercises, for induction training and general refresher training alongside as group exercises. Feedback from these had been positive as people could complete them at their convenience and own pace. We realised that offering similar activities, to be completed at home, would deliver a double benefit. It was a way of keeping the Salvage Team in contact while also ensuring that their skills and knowledge are maintained.

A presentation on decision-making is a key part of the Salvage Team induction process

In the next blog, my colleague Nicole Monjeau will explain more about this training programme and how it has developed into something much more valuable than we'd envisaged.

Sarah Hamlyn

Lead Preventive Conservator

By Samantha Hare (Book Conservation Intern)

As I write this it’s been 134 days and 6 hours since I last stepped foot in the British Library (not that I’m counting or anything). I began a year-long internship in book conservation last November, arranged by Icon and funded by the Clare Hampson Fund. This experience has taken a drastic change over the last few months, as we as a nation have gone into lockdown. Instead, social distancing, PPE, Zoom Calls and Tiger King have all become part of our daily vocabulary. I have been reflecting upon how my internship has changed as we all continue in this uncertainty, questioning how the future of heritage is going to look over the coming months.

Image 1: My illustration of the British Library - drawn in my garden, can you tell I’m missing the building?

A bit more about me...

In 1997, at the age of four I decided I wanted to be a conservator. With my parents I visited Brighton pavilion and saw a woman restoring wallpaper, she patiently explained what she was doing and I sat and watched her. Since then I have wanted to work in heritage, but it wasn’t until my teenage years that I found out about book and paper conservation. Last summer I graduated from Camberwell College of Arts with an MA in Paper and Book Conservation (specialising in books and archives).

So conservation is a profession that not many people know about, and as an emerging professional it is always something I’m happy to explain. I was once asked at an interview how I would explain conservation to someone at a party, (remember those?!). I described conservation as the management of change, safeguarding collections and preserving items for future generations to view and receive knowledge and enjoyment from. Book conservators have an understanding of the mechanics of a book and its significance, be it culturally, visually, economically etc. They have a growing knowledge of the different binding processes, in order to conserve and care for those that are damaged, and an awareness of deterioration and how collections are altered by age. At a party I’d usually digress and say, I understand and fix old books, which really is only the tip of the iceberg.

My parents, both wonderfully patient and encouraging individuals just about have this explanation down when one of their friends asks ‘So what IS Samantha doing?’ However, lockdown has really confused my family and friends. Because how can I be a conservator if I can’t access the books?

Back to the present day...

At the British Library I was working on a variety of flat and bound works, including an Islamic manuscript, bound Civil War tracts, a 12th century parchment manuscript and a large guard book I am binding from scratch, assisted and taught by experienced conservators in the department. Currently these books are locked away safely in the Inergen room inside the library, whilst I’m at home under lockdown in Forest Hill, South East London, with my partner, two housemates and two cats.

Contrary to confused family faces over Zoom, a conservator at home still has a lot to do! When I applied for the internship at The British Library I was so excited to learn from so many incredibly talented conservators in the department that I would become a small part of. My colleagues and mentors have all trained at various times and in different places, resulting in a huge practical breadth of knowledge and experience displayed by my team and others. From November until lockdown began I received such wonderful training at my bench, and my internship was everything I thought it would be and more.

I have always been aware that there’s so much more to conservation than the practical work, despite that being my main area of interest. For example, the preventive side. Controlling the environment should be the primary and most fundamental care for any object extending to the storage and rehousing of volumes.

Entering lockdown I have seen the British Library shift to digital communication, maintaining their duty to provide mental nourishment for its online visitors. There have also been connections with the local community, such as conservation donating their PPE to frontline workers (usually used by us when dealing with chemicals or harmful substances such as mould in the quarantine room).

Upcoming exhibitions are an important consideration, from the organisation, storage, and loans; up to the installation of the objects with social distancing in place. Post-install, the rules for social distancing have changed how an exhibition can be viewed; during lockdown a large consideration has been the technical challenges that come with this, e.g. audio aids such as headphones and visual aids such as touch screens can no longer be used. As such museums and galleries are coming up with innovative alternatives. Through shadowing senior members of the conservation team in meetings I have seen just how many internal members of staff and departments come together in the curation and creation of an exhibition. I have also had a glimpse at the external teams involved, such as contractors and transportation companies responsible for the safe journey of an object to The British Library, many of whom are currently furloughed so unable to take part in strategising.

A large portion of a conservator’s time at home revolves around continuing professional development. This can take many forms, such as webinars, and online courses. Digitally I have learnt a wide range of skills and developed an understanding in areas such as historical imperfections to paper at the time of manufacture, the materiality of early Islamic bindings, pigments used around the globe to the possibilities of using x-ray scanners in conservation digitisation.

Image 2: A photograph of my desk, our cat Reno has also become a regular attendee of webinars and team meetings.

There has been continuation in my own research and many subgroups within the department furthering conservation methodology, as well as an opportunity for scientific tests and advancement, with scaled back tests being completed from home. I myself took part in a washing experiment, guided by textile conservation; I created samples with flaking pigments to test at home. One of my housemates was at the time baking banana bread (surely we all have by now?) so I used our bathroom. I created a washing bath in a plastic storage box, the only flat surface in the tiny bathroom being the toilet lid so I had to ask my housemates to alert me if they needed to use the facilities as I was ‘doing science’ in there.

A large portion of time has also been spent completing and updating risk assessments and health and safety procedures, an ongoing process within the department. There has also been an overview of workflows regarding conservation processes both internal and external to the library. Considering the decision making from acquisition, to the curator’s desk, to the conservator’s bench, to display in the galleries, to a reader’s request. Like most people working from home I have spent the majority of my time at a computer, but I have also been developing my practical skills at home, maintaining dexterity and my hand skills so that when I can safely return to my bench my practical skills don’t feel like a distant memory.

Image 3: Some endband and binding models I’ve made at home.

These are just some of the areas I’ve been focussing whilst in lockdown, showing the diverse skills possessed by conservators whose knowledge has to cover this wide field. As we’ve adapted to working in the great indoors, my tool roll has remained mostly untouched except for the odd brush or needle. This has allowed me to evaluate the non practical tools a conservator equips themselves with when they are away from their bench. There are too many to list so I have instead tried to capture this in an illustration of my tool roll.

Image 4: My illustration of a conservators tools, inscribed with the tools a conservator uses away from their bench.

My diary is filling up with plans for the next few months as we take the first hesitant step out of lockdown, surrounded in uncertainty for the future of heritage. Further updates about that in Part 2.

In the meantime if you wish to see more please follow my instagram @samanthahareconservation.

Thanks for reading and stay safe!

The pandemic took the conservation department in the British Library by surprise along with everybody else! Conservators working on physical objects found themselves transported to digital working overnight. For some it was an easy transition, while others adjusted with a few more hiccups on the way, but all were missing practical conservation and working on objects. Home libraries in need of attention were in luck in the pandemic - mine certainly was, and one such book sent me on a voyage of discovery. The book: Maria, Lady Callcott by Rosamund Brunel Gotch, was a modest looking cloth bound book suitably embellished with a picture of a sailing ship gold tooled on the front cover.

Picture 1: The picture of the front cover before and after conservation.

The book, passed down through generations, must have been tightly squeezed on the shelf at some point of its life, as paper fibers from the adjacent book transferred onto the cover. It didn’t need much work, but it was a pleasure to hold a scalpel in my hand and to take time to remove the paper fibers. A gentle saliva swab dealt with the remaining adhesive residue.

The text block inside the covers was in good condition but with time on my hands, I looked through the contents and was intrigued by the subject of the book; Maria Callcott, a Regency woman who lived and travelled extensively in the days when getting to places took months and a travelling woman was an anomaly rather than a norm!

Picture 2: Title page.

My itchy hands, however, would have moved to the next project without delving too much into the contents, had it not been for the gradual release of the lockdown and a prospect of meeting a friend in an open space within easy reach. My friend suggested Kensal Green Cemetery, an unusual choice but quieter than parks in the pandemic. It was also a resting place of many well-known people including Maria and her husband, Sir Augustus Wall Callcott, a notable painter and the Surveyor of the Queen’s Paintings. There was a chance we might locate Maria Callcott’s final resting place during our meeting too.

Before the meeting we checked the coordinates for a few graves we wanted to find and discovered that a number of well-known people had none listed but there were some for Maria’s husband.

The weather throughout the lockdown had been a real tonic, and the sun shone for our meeting too. We had a nice stroll through a very atmospheric place, but finding graves was near impossible. The cemetery lost its original layout and most graves lost their inscriptions. It looked like the story of my book would have ended there had it not been for another twist. The Callcotts’ grave could only be located because of Maria, rather than her more distinguished husband. It was restored 12 years ago by the Chilean embassy with a plaque dedicated to Maria.

Picture 3: Picture of the plaque on Maria’s grave.

The passage of time has righted a historical wrong. Maria, the wife of Sir Augustus Wall Callcott became Maria, a woman in her own right, a friend to the Chilean nation, an intrepid traveller, an author and an illustrator of her travel, art and children’s books, and a governess to a Brazilian princess. I feel I should now try to find more about her by not putting the book back on the shelf and reading Maria’s biography.

Iwona Jurkiewicz-Gotch

P.S. After the above blog had been completed I came across another blog about Maria posted on the V&A website, which might be of interest.

Heather Murphy

Recently, within the conservation studio of the British Library Qatar Foundation Partnership, watermarks have been a theme. Throughout the months leading up to lockdown, my colleague Camille and I began developing a project based around some interesting examples of watermarks we discovered in a series of IOR Ship’s Journals dating from 1605-1705 being digitised by the project.  We have since been developing various aspects of this, one of which has been to create a (very) short instructional video on how to make paper, complete with personal watermarks, and the delivery of a paper-making workshop to the BLQFP team. (Another aspect of which has been the remote collaboration with Jordi Clopes-Masjuan and Matt Lee from the BLQFP Imaging team to develop digital tools for the viewing and analysis of watermarks in the collection). 

Having begun our research into watermarks, it was decided that we should attempt to make our own in the hope of learning more about their construction, and to demonstrate to the wider team how they are made. This led to the conclusion that, logically, we would also need to make paper to trial these watermarks. Researching how to make a homemade paper-making mould and deckle, we enlisted some expert carpentry skills, sourced the finest conservation grade chicken wire B&Q had to offer, some mesh, and some metal wire which we combined into a mould and deckle.

Home-made paper-making mould and deckle with watermarks attached.

This was taking place in September, during which was also scheduled the annual BLQFP away day, a chance for the team to both review the progress of the project so far and discuss possible future steps. However, as is happily a common ethos within the project, this is also a time where colleagues are encouraged to contribute and collaborate to make the day more interesting, allowing different teams to share aspects of their work. The format this year involved a series of two minute lightning talks, followed in the afternoon by a series of workshops. We decided that conservation’s contribution should therefore be a two minute video on paper-making, followed by a workshop where our colleagues could make their own papers. This involved some small re-arrangements within the studio, but with the aid of a Go-pro camera and a Gorillapod, we were able to film the paper-making process in action.

Having compiled the video, the next challenge was to figure out how to successfully replicate the setup outside the studio in order to deliver the workshop. This involved a lot of forward planning and, among other things, a blender, plastic sheeting and mason jars full of paper pulp. After a loaded taxi ride we were able to arrive at the meeting room and set up a makeshift paper-making station.

Delivery of the paper-making workshop at the BLQFP away day

Other brilliant workshops delivered during the day included a ‘write your name in Arabic’ session with the translation team, where people were introduced to some basics of the Arabic language and learned to write their names.

Arabic language workshop in progress.

The second was a cyanotype printing workshop with the imaging team, where people were able to learn about and experiment with the process. As another possible development to this watermarks work, we are hoping to undertake a collaborative experiment involving cyanotype printing on our handmade papers, complete with bespoke watermark designs.

Cyanotype workshop in progress.

During the away day, we were able to deliver what seemed like a well-received workshop, where our colleagues could use our two moulds (with watermarks attached) to dip into the ‘vats’ of paper pulp, forming their own handmade papers. These were then couched between sheets of Sympatex and Bondina and pressed in stacks throughout the day.

Making papers and couching the sheets.

Workshops underway.

When the day was over, we collected the equipment, delivered it back to the studio, and provided the newly made papers with fresh interleaving. These were left in the press to dry, and when we returned we were able to unveil some fine examples of handmade papers.

Examples of the handmade papers shown on the light-box.

This is a guest post by Heather Murphy, Conservator from the British Library Qatar Foundation Partnership. You can follow the British Library Qatar Foundation Partnership on Twitter @BLQatar.

Rebecca D’Ambrosio

What do you do when something unexpected happens? When out of the blue something quite big lands in your hands? This is something that we can all too easily relate to today.

Back in March 2019 this is the question I faced when 85 rolls arrived at the Library in need of cleaning, repair, housing, cataloguing and a new storage space. 85 items are a lot of work to fit into an already busy schedule and it had a significant impact on my work over the following 12 months.

Picture 1: The rolls when they arrived in the BLCC (British Library Centre for Conservation)

The story concerns rolls that were previously stored in King’s Library at the British Museum, the gallery today known as the Enlightenment gallery. The British Library’s dedicated building in St Pancras opened in 1997 when the main collection was moved, which was followed by the King’s Library Collection in 1998. These rolls however only came to the British Library last year.

When the British Library’s collections were still at the British Museum, the rolled items were locked in secure cupboards underneath the display cases in the King’s Library. This included some rolls from the King’s Library’s collection but also many other rolls from the general collection which were stored with them because of their size.

See photos of King’s Tower and the Enlightenment Gallery today: https://www.bl.uk/about-us/our-story/explore-the-building/what-is-the-kings-library#

In the 1970s, the King’s Library Gallery was re-furbished with new display cases. Then, after almost 50 years, one of the old cases that had been in storage was forced open to reveal a previously forgotten compartment. Inside, they found dozens of rolled sheets formerly stored in the King’s Library, long since established as ‘historically mislaid’ by curators at the British Library. The Museum hastily handed them over.

See photo of the enlightenment gallery before renovation: https://www.britishmuseum.org/about-us/british-museum-story/history

On arrival they were brought to the Conservation Centre for an initial condition assessment. Once it was confirmed that there were no signs of pests or mould I conducted a more detailed assessment of the conservation needs of each roll, liaising closely with the Cataloguer and Curators who would update the details in the catalogue.

I started by assessing each roll individually, recording any conservation treatment required for their safe storage and handling. A spreadsheet was provided with the rolls where I had planned to record for each item whether it needed:

1. Surface cleaning
2. Repair
3. The rolled dimensions, in order to make a storage box.

It quickly became apparent that it would not be so straightforward. Firstly, many rolls had other elements that would complicate their repair, boxing and storage, such as: loose or attached labels (paper or parchment), textile ties (of various colours and conditions) and wooden rods (in varying conditions) that also needed to be recorded. But more problematic were the shelfmarks; many weren’t easy to read, some rolls shared the same shelfmark, others were so similar it was hard to tell the difference, and some had shelfmarks that were not listed on the spreadsheet. This made locating each roll in the spreadsheet very difficult, I had to use any other information I could find to identify what was what.

Picture 2: Spreadsheet with added columns for assessment (shaded in green)

Picture 3: Example from spreadsheet of items with similar shelfmarks

As these rolls already belong to the British Library’s collection there should already have been a record of each roll in ABRS (Automated Book Requesting System). However, the Cataloguer had a difficult time locating the rolls on the catalogue because of the unclear shelfmarks. Using all the information he had – date, title, source and stamp, and any other information on the physical items – he searched the various catalogues, electronic and printed ones, and eventually found 53 of the rolls in the catalogue, all of which had been marked as ‘mislaid’. Of the remaining ones, 14 more were found in a manuscript location list drawn up in the 1970s in a notebook labelled 'Location List [Rolls] King's Library', the location being 'housed in 1st case in Gallery', referring to the British Museum’s Enlightenment gallery. Finally, the Cataloguer suggested new shelfmarks, which will be used to label the rolls’ storage boxes.

Pictures 4, 5: Location list for the King’s Library’s rolls

Pictures 6: Location list for the King’s Library’s rolls

The conservation was straightforward, but lengthy. Every roll had a thick layer of dust that needed to be cleaned, this was done with a chemical sponge, gently lifting the surface dirt. Some also needed repair as they were damaged along the edges, these were repaired from the back of the roll using Japanese tissue paper and wheat starch paste. A few in poorer condition also needed repair from the front using a thinner tissue that added the necessary strength and remained discrete. Once complete, the rolls were put into their custom-made box and sent to their new storage place where they are now accessible for any interested researcher to marvel over.

Pictures 7 & 8: Image of before and after conservation repair

Pictures 9 & 10: Image of before and after conservation repair

To finish I will share why this unexpected arrival was such an exciting one. The collection is of significant value and includes items such as:

• The ‘Description of the Jousts held at Westminster 13th Feb 1510 to celebrate the birth of Prince Henry’, a unique printed and hand-coloured copy of the original painting on paper belonging to the College of Arms, this roll being the longest of the 85, measuring over 5m long.
• Prints from the famous 18^th century Italian printer, Piranesi, such as the Colonna Trojana, unique in this roll format. This is one of the rolls belonging to the King’s Library collection.
• Various genealogies such as ‘Heroldt - pedigree of Germanic kings etc’, a very large roll depicting each family members with their coat of arms and with detailed images of German cities in the background.

Picture 11: ‘Description of the Jousts held at Westminster 13th Feb 1510…’

Picture 12: ‘Colonna Trojana’

Picture 13: ‘Heroldt - pedigree of Germanic kings etc’

Un-expected things happen. I learnt through this project that we can (and should) plan for the future and do this well to make our work as efficient as possible, but it’s nothing new that many things remain out of our sight and we have to learn to be flexible and adapt as these come along.

I really enjoyed being part of this project of organising (and doing some of) the cleaning, repairing and housing of this amazing roll collection from the King’s Library. It was exciting to be part of this long story, have a role in making this ‘once lost but now found’ collection available for many others to enjoy.

Picture 14: Roll in its made-to-measure box